Outlook lets you create an appointment in your calendar then email the details to other people. If the people you send appointments to don’t have Outlook they’ll still see the message but won’t be able to use the fast response or calendar features. There are changes to the look of dialog boxes and maybe a change of wording, that’s all. Like many long-standing Office features, it’s changed little over the years. These features work best with anyone who uses Outlook (any version but preferably Outlook 98 or above) and uses the Calendar feature. Sometimes the original invitation comes via email but the email could simply confirm the details of something already agreed on the phone. Personally I use these features for much more important and vital arrangements like theatre and dinner dates with friends. I’ll talk about meetings and appointments, even though it sounds all business-like and formal. Responding to an invitation might only take a mouse click. You setup an appointment and send it to someone else you know they’ll have exactly the same info in their calendar. The advantage of inviting with Outlook is accuracy and speed.
Once it’s in an Outlook calendar, the appointment can show up anywhere you have that calendar displayed like a mobile phone or even some iPod’s – something we talk about in Effective Outlook Calendars. It’s a lot easier and reliable than manually entering appointments.
They can reply and have the appointment automatically added to their calendar. The main features can be used by anyone to setup dinner, movies or any personal event. Outlook has some great features for making appointments and sharing those details with others.
#Cancel a send receive task in outlook how to
We’ll look at how to send an create an appointment to send out and what to do when you receive an email with an appointment. This is a feature that’s been in Outlook for many, many years and so is often overlooked amid the hype for the latest ‘exciting’ thing from Microsoft. How to easily make and receive appointments with other people using Outlook.
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